Club Rules

Below are some overviews of some commonly asked rules which have been established for TSS to keep the club running smoothly. For the full list of rules and detailed explanations CLICK HERE. If you have any questions, please email the board.

Trips and Scheduling

Maximum Trip Length
10 days
Note: Longer trips possible with board approval

Daily Minimum for Overnight Trips
1/hr minimum per 24 hours.

You may have a maximum of 6 reservations at any given time
Please book only the hours that you will be using the plane

Weekend Trips
You may book one weekend-long trip, per quarter, per airplane for a total of (up to) 12 weekends a year. Weekends in this case are defined as before 12pm on Saturday until after 12pm on Sunday

Please cancel at least 24 hours before your proposed flight.
If a weekend flight, please email club and let them know you are cancelling.
Frequent cancellations not due to weather or health may result in board action

Not Able to Return to KGAI
If unable to return at scheduled time because of mechanical or weather issues, notify plane captain as soon as possible
Member also responsible for notifying other members whose time will be interfered with

Field Types
Public or Private Strips = Okay
Grass/Turf = Okay
Gravel = not acceptable if avoidable
Other – board approval required

Out of Country Trips
Board approval required
Member must purchase customs decal if not one already on plane
Canada, Bahamas, Mexico are covered by Insurance. Check with board for other countries

Checkouts and Instruction

Because of insurance reasons, members must be PIC of the aircraft
Student pilots must use club member instructors
Advanced ratings may be obtained with any instructor

Initial Checkout
Each new member must go through a club checkout for each plane he/she wants to fly solo

Yearly Checkout
Must be done in the 12 months following last Club check ride or FAA check ride
Member may not use the same club instructor for two consecutive checkrides

Fuel, Oil, and Maintenance

Each plane must be fueled when returning to KGAI
Top off 172s. Fill 182s to bottom of tab (64 usable gal)
Please use self-serve when possible to minimize costs
Scan/take photo of fuel reciept and email to Include last name, date, plane, and amount in email title for reimbursement.

Oil is located in each hangar and ramp storage locker.
Do not fly with oil below acceptable levels. Add a full quart before you fly and note in plane logbook.
Only use full quarts of oil and discard can. Do not store partial quarts in plane or storage lockers.

Preheating under 32 degrees is required to preserve engine life.
TSS will now reimburse for preheating expenses.

Report all squawks to airplane captain
Call plane captain before off-site maintenance is required

Airport Fees
TSS will not reimburse for landing fees, ramp fees, handling charges, parking fees, etc.

Payment and Dues

Dues Payment
Dues and Flying time payments will be sent out the first week of the month for the previous month. These bills must be paid by the end of the billing month or your credit card will be charged

Credit Card payments
Credit Cards are accepted at TSS but require a 3% surcharge to cover help cover costs
We encourage you to use to easy Intuit online payment system as often as possible


Membership Cancellation
To cancel your membership, please email between 15 and 30 days of your intended cancellation date
Members maycancel with a full buy-in refund within 60 days for any reason
Active Cancellation – Member continues to be billed dues and may fly airplanes
Inactive Cancellation – Member will not be able to fly, share of dues until replacement will be subtracted from buy-in amount
Refund of share buy-in will be given once replacement member has been active in club for 60 days
If more than one person is one the cancellation list at any time, the member who cancelling first will be replaced first
A member in cancellation who finds someone to replace them will be moved to the top of the cancellation list